Desired start date: 10/1/2022
Duration of the mission : 12 months
Location: Raqqa

SOLIDARITES INTERNATIONAL (SI) has been working in Syria since 2012. The mission employs more than 340 people and helps more than 1 million Syrians. The provisional budget for 2021 is 25 million. There are 3 implementation offices in Syria (2 in North East Syria/NES, 1 in North West Syria/NWS) with coordination based in Amman – Jordan. In western northeast Syria, the current main activities are related to WASH, FSL and shelter, with a nexus approach (emergency to early recovery and rehabilitation).

NES programs provide integrated WASH, NFI, Shelter and Livelihoods assistance to displaced populations and host communities affected by conflict. NWS programs are managed semi-remotely and provide WASH and NFI/overwintering support to affected populations.

Program type and content: The mission in Syria is dedicated to working in recent areas and in difficult contexts to provide life-saving activities to the population affected by the conflict. A shift from rescue activities to more post-emergency/development activities has also been undertaken.

The main ongoing activities concern:

  • Save lives
    • Wash – emergency kit in IDP camps
    • Distribution of NFI and cash for vulnerable populations.
    • COVID response (health WASH, distributions)

Additionally, SI has contingency and the ability to respond to emergencies across all NES.

  • 2nd line humanitarian interventions:
    • renovations of private homes
    • WASH in Camps and MPCA
  • Early recovery and rehabilitation:
    • Rehabilitation and institutional support: Rehabilitation of water stations, capacity building of the Water Department,
    • School rehabilitation
    • Rehabilitation of irrigation networks and support to farmers

Additionally, SI has some contingency and ability to respond to emergencies in all NES.

About work

The main challenges:

  • For security reasons, SI works in a low profile, which requires an adaptation of the procurement process.
  • Large volume of activities in various fields.

Priorities for the first 2/3 months:

  • Write and publish the second batch of calls for tenders within the framework of Global Europe (Rehabilitation of water infrastructures)
  • Follow-up of the smooth running of the rehabilitation related to the first batch of calls for tenders under Global Europe
  • Conduct market research for FLS activities
  • Initiate procurement for CIAA Phase 2
  • Initiate the recruitment of a Supply Supervisor

Procurement management

  • Carry out an analysis of the purchasing environment at the local level.
  • Establish and update procurement schedules, taking into account procurement tables and procurement schedules for each project, operations timelines and contextual and procedural logistical constraints.
  • Supervise purchases and ensure compliance with the procedures of Solidarités International and Donors.
  • Management of requests received (PL) in the LINK system of each department and follow-up of the necessary validations.
  • PLs received, review the PLs received and the technical needs of the applicant, and request an amendment if necessary.
  • Oversee the preparation of purchasing documents and draft contracts.
  • Participate in the drafting of the call for tenders and the tendering process.
  • Oversee procurement and ensure procurement documentation is complete and archived in accordance with Solidarités International procedures.
  • Select suppliers and negotiate prices, deadlines and delivery methods
  • Review procurement files before sharing them with coordination for further validations and liaise with coordination procurement team as needed for validation of said procurement files.
  • Organize and track the transportation of purchased items to the requested destination
  • Ensure that purchase documents are complete and properly uploaded in LINK in accordance with Solidarités International procedures
  • Ensure accurate and precise archiving of procurement records and regular sending of records out of country for auditing purposes.
  • Ensure logistics related budget lines are tracked and adhered to
  • Manage the PF monitoring tool: update, communication to other departments (program), op FU.
  • Ensure the follow-up of the relations with the suppliers
  • Liaison with finance department to ensure supplier payments are properly managed.

Human Resource Management

  • In connection with the administrator, write and update the job descriptions of the staff of his assignment base
  • Define the needs of the purchasing staff of its base, and recruit according to the allocated means
  • Train, support and evaluate the home base supply team
  • Hold formal team meetings at regular intervals

Reporting/Capitalization

  • Ensure the compilation of price and supplier lists,
  • Ensure the compilation of data entry in LINK regarding the local market and local suppliers
  • Ensure that the PFU is monitored and that the status of each order is given to the person waiting
  • Consolidate supply packs (PPT update, FRA Catalog, PFU Export, CNT FU) on a monthly basis and send them to the logistics and/or supply coordinator
  • Provide the logistics/supply coordinator with all the information needed to write interim and final reports
  • Transmit purchase reports of closed programs to coordinators at the established frequency
  • Control and send to Erbil the supply archives of the concluded projects
  • Participate in internal field meetings

Specific skills and experience:

  • Minimum 2 years of experience in humanitarian supply management preferred.
  • Experience in developing procurement processes with rigorous requirements and tight deadlines.
  • Ability to work independently and meet deadlines with minimal supervision.
  • Excellent Organizational Skills: The ability to multi-task, learn quickly, and work independently and productively in a fast-paced, detail-oriented environment.
  • Excellent interpersonal and communication skills: ability to effectively liaise and motivate a variety of people in a multicultural environment and across different time zones
  • Strong capacity for initiative and anticipation
  • Demonstrated attention to detail and ability to follow procedures, meet deadlines, and work independently and collaboratively with team members
  • Good stress management
  • A first experience in the Middle East is an asset
  • Fluent English (written, spoken and read) is mandatory

Management

The role will be managed by the Field Coordinator and will be part of the Raqqa base management team.

The Supply Manager manages 4 people:

  • 1 Deputy Supply Manager
  • 3 purchasing agents

A salaried position: Depending on experience, from 1980 euros gross per month (1800 basic salary + 10% vacation allowance paid monthly) and a monthly Per Diem of 700 USD

SI also covers accommodation costs and travel costs between the expatriate’s country of origin and the duty station.

Holidays: During the mission, a system of alternating between work and rest is set up at the rate of 7 working days every three months. For a one-year mission, the expatriate will benefit from a break of 7 working days at 3/6 and 9 months.

To these break periods must be added the granting of 1 additional day of rest per month worked > ie 12 days more for a one-year contract.

Social and medical coverage: Expatriates benefit from a set of insurances which reimburse all health expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and from a provident system including war risks. The essential costs of vaccination and antimalarial treatment are reimbursed.

LIVING CONDITIONS:

The level of security is high in the NES justifying specific arrangements in terms of rules and movement in the intervention areas.

The candidate will be based in Raqqa. She/He will live in the SI guesthouse(s). In Raqqa, living conditions are simple but greatly improved with some opportunities and places for socializing.

How to register

https://www.aplitrak.com/?adid=YXNzaXN0LnJlY3J1dC4zMzA1OS4zODMwQHNvbGlkYXJpdGVzaW50ZXJuYXRpb25hbC5hcGxpdHJhay5jb20